⚠ Demo Simulation — Nothing here is "Live". Do not claim integration status to prospects without verification.
One unified AI operating system
From a curious website visitor to a booked appointment, your business captured, qualified, and followed up automatically.
Demo Company
ApexClean Services
Premium Home Cleaning · Melbourne, Australia
System
Vyravo AI
Intelligent Automation for Modern Businesses
Automation Flow
Visitor
AI Assistant
Qualification
Appointment
CRM
Follow-up
Notify
Live Lead Status (this session)
New Lead
ApexClean Services is a fictional company used to demonstrate Vyravo AI workflows.
Customer Experience
What the prospect sees — ApexClean Services website.
Premium Home Cleaning · Melbourne
Spotless homes. Happy tenants.
Fast, friendly & insured. End-of-lease, deep cleans and offices — Melbourne-wide.
Standard Cleaning
$90+
Deep Cleaning
$220+
End-of-Lease
$300+
Office Cleaning
Quote
Live AI status: DEMO SIMULATION — The Sales Assistant can begin the journey via the button below.
AI Chat — Natural Conversation
The AI Assistant collects job details the way a human receptionist would.
ApexClean AI Assistant
Michael
Customer · Michael
Hi, I need an end-of-lease clean for a 2-bedroom apartment.
Captured during chat
Information gradually captured as the AI responds naturally.
Lead Qualification
The system scores the lead automatically.
Lead Profile
Michael
- Status
- New Lead
- Service
- —
- Property
- —
- Location
- —
- Preferred Day
- —
- —
- Phone
- —
Qualification Score
High Intent88
/ 100
Trigger criteria met: service identified, location identified, day identified, contact info provided. The lead is qualified for an appointment.
[Demo action — would trigger Calendly/booking integration in live mode]
Appointment Booking
Customer self-selects a slot. System confirms in real-time.
Fri, Sept 13
Melbourne, AEST
Availability shown for demonstration only. In a live system this would be the real Calendly integration.
Confirmation Output
You're booked for Friday at 10:00 AM.
Michael · ·
✓ Appointment confirmed
✓ Customer details captured
✓ CRM updatedSIM
✓ Follow-up email triggeredSIM
Status: DEMO SIMULATION — Calendly/Cal.com integration is available but unused in this demo.
CRM Update
Contact record created and enriched automatically.
Michael
ApexClean Services Demo
- michael.carter@example.com
- Phone
- +61 4XX XXX XXX
- Service
- —
- Property
- —
- Location
- —
- Appointment
- Not yet
Pipeline
Activity Timeline
- 10:01 PM
Website conversation started
Orig: apexclean.com.au
- 10:03 PM
Contact identified
Email: michael.carter@example.com
- 10:04 PM
Lead qualified
Triggered by 5 captured fields
- 10:05 PM
Appointment booked
Friday, 10:00 AM (AEST)
- 10:05 PM
CRM contact created
Tagged: End-of-Lease · Richmond
- 10:06 PM
Email follow-up queued
Template: appointment-confirmation
Status: DEMO SIMULATION — HubSpot wiring is available but disabled here so multiple demos don't pollute the CRM.
Email Follow-Up
Confirmation + reminder rules — simulated preview here.
Follow-Up Rules
On appointment booked
→ Confirmation email sent immediately
24 hours before appointment
→ Reminder email with job details
If lead doesn't book after 24 h
→ Follow-up email with quote
After job complete
→ Review request + referral ask
Email Preview
To: michael.carter@example.com
Subject: Your ApexClean appointment is confirmed
Hi Michael,
You're booked for End-of-Lease Cleaning at Friday, 10:00 AM (AEST).
Address: Richmond, VIC 3121
Property: 2-bedroom apartment (~85 m²)
Estimated total: $420 (final quote will be confirmed by your specialist on the day)
Reply to this email with any changes. See you Friday!
— ApexClean Services
Status: ⚠ DEMO SIMULATION — Resend wiring is available but the email shown is a preview only.
Internal Notification
The business owner gets an alert — instantly.
New qualified lead
ApexClean Services · Owner notification
Customer: Michael Carter
Requested: End-of-Lease Cleaning
Property: 2-bedroom apartment (~85 m²)
Location: Richmond, VIC 3121
Appointment: Friday, 10:00 AM (AEST)
Lead status: Qualified · High intent
Owner alert arrives via Notification, SMS, Email, and Slack depending on rules.
AI Voice Receptionist
Calls handled the same way — 24/7.
Inbound Call · 10:14 PM
Voicely (ApexClean)
Thanks for calling ApexClean Services. How can I help you today?
Call Transcript
Caller · Michael
Hi, I need an end-of-lease clean for next Friday.
Voicely (Voicely)
Absolutely. What suburb is the property in?
Caller · Michael
Richmond. It's a two-bedroom apartment.
Voicely (Voicely)
Got it. May I take your name for the booking?
Caller · Michael
Michael Carter.
Voicely (Voicely)
Perfect. I have 08:00 AM or 10:00 AM available Friday — which works?
Caller · Michael
10:00 AM is fine.
Voicely (Voicely)
Booked. You'll get a confirmation by email. Anything else?
Caller · Michael
No, that's all.
Voicely (Voicely)
Thanks Michael. Talk Friday.
Status: ⚠ DEMO SIMULATION — Voicely / Voice API providers can be wired but are off in this demo.
Before vs After Vyravo AI
All outcomes are conceptual — no figures invented.
Before AI
- Missed calls after hours
- Slow manual responses
- Manual lead entry into CRM
- Prospects forgotten for days
- Staff handling repetitive Qs
- Inconsistent qualifying
- Manual bookings
- Owner glued to inbox
With Vyravo AI
- 24/7 response
- Instant + intelligent
- Auto-captured + enriched
- Automated follow-ups
- AI handles 80%+
- AI-graded
- AI self-books
- Owner gets alerts only
Comparison is qualitative. Individual outcomes depend on the specific business and setup.
Automation Map
Each stage hands off to the next automatically.
Stage 1
Customer
Website visitor OR phone caller
Stage 2
AI Intake
AI Assistant or Voice Receptionist engages
Stage 3
Qualification
Captures intent, info, urgency
Stage 4
Lead Capture
Logged to CRM + tagged
Stage 5
Booking
Self-selects slot; calendar integrated
Stage 6
Auto confirmation + reminders
Stage 7
Owner Notify
Push / SMS / email / Slack
All stages are configurable. Each step can route to any connected system.
Potential Business Impact Calculator
Illustrative only — actual results depend on your specific business.
Monthly Conversions
15
Monthly Customer Value
$6,300
Captured Missed Leads
+10/month
Staff Hours Freed
16h/month
≈ $560 in recovered staff time
Illustrative estimate — actual results vary.
Salesperson Script
A 5–10 minute guided walkthrough.
Phase 1 · Problem (30 s)
~1 min
› Today I'd like to walk you through how a small business owner captures and converts leads without being glued to a screen — end to end.
› Tell me: when a prospect contacts you after hours, does anyone reply?
Phase 2 · Experience (3–4 min)
~4 min
› Let me show you what an end-to-end event actually feels like.
› Here is what a prospect sees when they land on your site → the AI Assistant kicks in → captures their details → books a slot. (demo each phase)
› I'll speed up the chat — the critical thing is that the prospect feels like they're texting a real person.
Phase 3 · Automation (2 min)
~2 min
› While that was happening: the lead went into the CRM, a follow-up email queued itself, the owner got an alert — all without anyone clicking 'save'.
› Every step is a workflow rule, not a manual task.
Phase 4 · Business impact (2 min)
~2 min
› What does this free up? Your first-line team stops answering the same 8 questions a day, your AI handles after-hours inquiries, conversion happens while you sleep.
Phase 5 · Customisation
~1 min
› Note: every step shown here is configurable. The same workflow can run with Calendly, HubSpot, Resend, OpenAI, n8n — or none of them. We work with what you already have.
Phase 6 · Transition to discovery
~1 min
› So before I dive deeper — three quick questions:
› 1. What happens when a lead contacts you after business hours?
› 2. How are leads currently captured?
› 3. Where do they usually get lost?
› Let me show you what that would look like in your business.
Transition
"Based on what you've just seen — your lead follow-up, after-hours calls, and booking process all look like they could be automated. Let me show you what an implementation plan for your business would look like."
Let's map this to your business.
Free 30-minute discovery call. Bring your process; we bring the workflow.